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Introduction Akmal Rentals is a room rental service company based in Johor Bahru, serving individuals commuting between Johor and Singapore. They currently operate in Larkin and Taman Nusantara, Gelang Patah, with a total of 115 rooms across 9 floors. However, their existing manual system, involving spreadsheet data entry, phone reminders, and Google Drive storage, is complex and time-consuming. To enhance their services, they require a system that streamlines operations for administrators and investors. The proposed system will enable efficient renter tracking, payment reminders, inventory management, level information, cleaner attendance tracking, sales and profit calculations, and profit sharing with investors.
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User Manual
To use the system, the main admin will be given an registered account by the programmer that built the system. To add another user into the system, navigate to Users & Roles on the navigation side panel.
To Add new users to the system. Click on the button with the person plus icon on top right of the screen.
Fill in the required information in the user form page.
Click on the create button to submit the form.
To Edit current existing users.
On the right most column called action, click on the Edit button.
Fill in the information as needed in the edit form.
Click on the edit button to submit the edited information.
To View user detail Click on the View button on the action column. A view window will appear.
To Delete user
Click on Delete button on the action column
A delete confirmation window will appear. Click on delete to confirm.
How to Manage Tenants Click on the Tenant menu on the navigation side panel.
Add new Tenant Click on the button on the top right of the page.
It will redirect you to the create tenant form.
Fill in all the required information and click on the Create button. To Edit available tenant information. Navigate to one of the rows in the table and on the right side click on the action button and click on edit button.
An Edit form for a particular tenant will appear. Fill in the information as needed and click on the Edit button on the bottom of the form to submit.
To View in detail information of a tenant. Navigate to the Action button and click on View. A model view will appear on the screen with the option to download IC and Agreement form of the tenant.
To Delete the Tenant. Navigate to the action button and click on Delete. A Delete confirmation window will appear to confirm the delete.
To Add Payment for the Tenant. Navigate to the Add Payment in the Action button.
A smaller window will appear to enter the details on the tenant payment.
Fill in the details and choose a date for the payment made by the tenant. Add the receipt for proof. Choose one of the two button, Save used to add payment reminder to tenant and Save & Mark as Paid for when tenant already paid their rent
To View Payment Record for Tenant.
Navigate to the View Payment Record in the action button. A smaller window will appear on the screen.
To Check out Tenants from the room. Check Out confirmation will appear on the screen. To remove users from the currently assigned room.
Tenant Rent Payment Reminder
In the admin dashboard, there are reminder tables, rent payment and landlord payment reminder.
For rent reminder, it will be displayed 7 days before payment due date. Admin can view the dashboard and in order to send reminders to the tenant's phone number through WhatsApp, there will be a Whatsapp button that will redirect to the tenant chat page with a preset message.
Once clicked, the admin can continue to chat and will be redirected to the tenant's WhatsApp chat page.
Once the chat page is open, the admin can click on send.
Landlord Reminder
The landlord payment will appear depending on what the admin wants in the specific location.
Once the admin has made the landlord payment, just click on payment made to dismiss the reminder.
How to Manage Investor Navigate to the navigation side panel and click on the investor lot.
Adding a new lot to the investment.
Navigate to the Add new list on the top right of the screen.
Insert the Lot name and click the create button.
To View lot Click on the View in Action button
A smaller window will appear.
To Delete lot Click on the Delete in the action button
A delete confirmation page will appear. Click on the delete button to delete.
Navigate to the navigation side panel and click on the investor list.
To Add New Investor
Click on the top right button Add New Investor.
Fill in the required information on the create form.
Click on the Create button to submit the form.
To Edit Investors. Click on Edit on the action button
An Edit page form will be displayed and fill the information as needed.
Click on Save.
To View the investor details. Click on View on the Action button.
A window view will appear on the screen.
To Delete investors. Click on the Delete in action button. A delete confirmation page will appear
Click on delete to delete displayed investor.
Investor information will be displayed on the Dashboard > Share page.
How to Manage Location Click on the Location button on the side navigation panel.
Adding a New Location. Click on the top right of screen a button that display Add New Location
A create form will appear and fill in the information as needed.
Click on the create button to submit the form.
On the index location page, each of the data rows in the table will contain an action button to view, edit or delete location. To Edit location data. click on the action button and click Edit.
Fill in the needed information on the edit page.
Click save on the bottom of the form to save edited information.
Next, to View in detail of location information.
Click on the View button.
A model view of location will appear in front of the screen with an edit option.
Finally, to Delete location if not needed. Click on the Delete button. A Delete page will appear to ask for confirmation
Another window will appear to really confirm the delete action.
How to Manage Room Click on the Rooms menu on the side navigation panel.
In the room menu, admin can manage the room such as Add new Room, Edit current room, View in detail of each room and Delete unwanted rooms.
Adding New Room To add a new room, click on the top right of the page that says Add New Room button.
A create form will be displayed and fill in the information as needed.
Lastly, click on the add button to add the new room.
Next on how to edit the current available room. In the room index page, you will find a card that displays room information.
Scroll down to the bottom of the card to access the action menu and click on the edit button.
After clicking the edit button, an edit page will appear on the screen with information about the room. Fill in new information on the column that you want.
Click on the submit button after editing.
If you want to view in detail the information of a room, click on the view button. The button located on the action menu of each room card.
A model view will appear in front of you with the option to edit the information.
Lastly, when the admin wants to delete a certain room. Click on the delete button. A delete confirmation page will appear.
After clicking on the delete button, one more confirmation will appear to really confirm the action.
How to Manage Inventory Click on the inventory menu on the side navigation panel.
In the inventory menu, admin can manage the inventory such as Add new item, Edit current inventory, View in detail of each inventory and Delete unwanted inventory.
Adding New Item To add a new room, click on the top right of the page that says Add New Item button.
A create form will be displayed and fill in the information as needed. Then, click on the Create button.
If you want to view in detail the information of an inventory, click on the view button. The button located on the action menu of each room card.
A model view will appear in front of you.
If you want to edit in detail the information of an inventory, click on the view button. The button located on the action menu of each room card.
An edit form will be displayed and fill in the information as needed. Then, click on the Save button.
Lastly, when the admin wants to delete a certain inventory. Click on the delete button. A delete confirmation page will appear.
After clicking on the delete button, one more confirmation will appear to really confirm the action.
How to Manage Attendance From the side bar manu, choose the ‘Cleaner Attendance’.
You will view this page where the attendance record is stored with the location and the count for each month.
Click on ‘Add New Location’ to add a new location for the attendance.
You will be directed to this page where you will need to choose the new location from the drop down.
On the left of the ‘Add New Location’ button you will be able to see a field called ‘Attendance Record’. This is where you will be able to manipulate the attendance count for each month. By default, it is set as 3. To add it, just click on the upward arrow to add and downward arrow to lessen the attendance count. Then, click update.
To add a new attendance date of a specific location, just tick on the checkbox, then a modal will pop-out and the details can be filled there.
When clicked on the ‘+’ button at the attendance count field, a pop-up will appear as a confirmation.
After clicking on ‘OK’, click on the ‘Add Date’ button and a date form will appear. This is where the date will be entered. Then, click on save.
To view the dates in each location, click on ‘View’ and a modal will appear. This is where you can view and edit the date.
To edit, click on ‘Edit’. A field will appear where the attendance date can be changed. Choose a new date and then save it.
How to Manage Finance Click on the finance menu inside panel navigation and choose expenses.
You will be able to view all transactions based on year, month and category.
Click the button shown below to add a new record.
Fill in the form provided. You can fill either Amount In or Amount Out and click the Create button.
The added record will be displayed in the expenses page as follows.
At each record, you can either edit, view, or delete.
You can filter the records based on category.
To see profit or loss by year, category, and month, you can click sales summary at the navigation menu.
Loss records will be displayed in red.
You can also filter based on category and year.
By clicking payment history in the navigation panel, you can view all tenants payment records.
You can also filter by location.
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