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[Due for payment 2026-03-13] [$250] Distance rate change retroactively updates all historical distance expenses, including Approved and Exported reports #82123

Description

@m-natarajan

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Version Number: 9.3.15-10
Reproducible in staging?: Needs Reproduction (Unable to reproduce)
Reproducible in production?: Needs Reproduction
If this was caught during regression testing, add the test name, ID and link from BrowserStack:
Email or phone of affected tester (no customers):
Logs: https://stackoverflow.com/c/expensify/questions/4856
Expensify/Expensify Issue URL:
Issue reported by: @marianaabussamra
Slack conversation (hyperlinked to channel name): #Expensify Bugs

Action Performed:

  1. Log in as a workspace admin
  2. Ensure there are existing distance expenses created under an older distance rate, on reports that are already Approved and Exported
  3. Create a new distance rate for the workspace (or update the existing one)
  4. Open previously approved and exported reports containing distance expenses and inspect the distance line items

Expected Result:

Distance expenses on reports that were already Approved and Exported should remain calculated with the original rate used at the time of approval/export, preserving historical reimbursement amounts.

Actual Result:

All historical distance expenses are recalculated to use the new distance rate, including those on Approved and Exported reports.
Previously approved/exported reports display updated (changed) distance amounts, so historical mileage reimbursement values are not preserved.
Opening the expenses display an error it doesn't match the calculation.
The exported report in QBO displays the correct (Old) rate

Workaround:

Unknown

Platforms:

Select the officially supported platforms where the issue was reproduced:

  • Android: App
  • Android: mWeb Chrome
  • iOS: App
  • iOS: mWeb Safari
  • iOS: mWeb Chrome
  • Windows: Chrome
  • MacOS: Chrome / Safari

Screenshots/Videos

The screenshots for the issue are in slack thread

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Issue OwnerCurrent Issue Owner: @situchan
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  • Upwork Job URL: https://www.upwork.com/jobs/~022021573877488667076
  • Upwork Job ID: 2021573877488667076
  • Last Price Increase: 2026-02-18
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