[$250] [Awaiting Payment] Close reports for the combo of Instant Submit + No Approvals + No Payments

[garrettmknight]

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Version Number: N/A
Reproducible in staging?: Y
Reproducible in production?: Y
Issue reported by: @garrettmknight
Slack conversation: https://expensify.slack.com/archives/C06ML6X0W9L/p1726136887331749?thread_ts=1725892977.799399&cid=C06ML6X0W9L

Action Performed:

1. Sign up with a new account
2. Select 'Manage my team's expenses'
3. Enter a first name
4. Enable Workflows in the workspace
5. Navigate to the Workflows tab
6. Disable Payments
7. Navigate to your workspace chat
8. Submit a manual expense

Expected Result:

Since there is no approval or payment action for anyone to take, the report should be Closed. This will result in each individual expense in this configuration creating a closed report.

Actual Result:

The expense is added to a report in the Processing state with inaccurate next steps: Waiting for [workspace admin] to pay expense(s).

Workaround:

No workaround.

Platform:

All

Screenshots/Videos

Add any screenshot/video evidence

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Issue Owner

Current Issue Owner: @

Upwork Automation - Do Not Edit

• Upwork Job URL: https://www.upwork.com/jobs/~021848799022838902607
• Upwork Job ID: 1848799022838902607
• Last Price Increase: 2024-10-22

Issue Owner

Current Issue Owner: @garrettmknight

[melvin-bot]

Triggered auto assignment to @alexpensify (Bug), see https://stackoverflow.com/c/expensify/questions/14418 for more details. Please add this bug to a GH project, as outlined in the SO.

[trjExpensify]

Because of a couple of other bugs atm we're working on elsewhere, you might want to switch to OldDot settings to get your workspace into the correct state to develop with @srikarparsi, or basically these are the three important properties on the workspace for the right condition:

• scheduledSubmit=instantly
• approvals = submit & close (can't remember what this one is technically, APPROVAL_MANUAL maybe 😅)
• reimbursement=none

[srikarparsi]

Awesome, I was able to replicate this pretty easily using @garrettmknight's steps in the issue body, didn't have to do anything in Old Dot. We just don't want the "Waiting for Srikar to pay expense(s)" because payments is not enabled right.

[trjExpensify]

Awesome, I was able to replicate this pretty easily using @garrettmknight's steps in the issue body

Ah yeah, I mean it's impossible in NewDot to get the workspace into that state because of the bugs. So if you need to to test what happens to the report state when all of those three are set as such, you can get the config there via OldDot.

We just don't want the "Waiting for Srikar to pay expense(s)" because payments is not enabled right.

I think you've figured out since that the nextSteps text isn't the only scope of what's wrong with this issue. The underlying report is in the processing state instead of closed when "instant + no approvals + no payments" is configured.