diff --git a/docs/articles/new-expensify/reports-and-expenses/Search-and-Download-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Search-and-Download-Expenses.md index f8af35c2b991..ef19a6d14d07 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Search-and-Download-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Search-and-Download-Expenses.md @@ -67,14 +67,22 @@ In the exported file: # Export as PDF -1. Open the individual report you want to export. -2. Click **More** in the top-right corner. +You can download a single report or multiple reports as PDFs. Each PDF includes all expenses, attached receipts, and report notes. + +## Download a single report + +1. Open the report you want to download. +2. Select the three dots **(⋮)**. 3. Select **Download as PDF**. -The PDF will include: -- All expenses -- Attached receipts -- Report notes +## Download multiple reports + +1. In the navigation tabs (on the left on web, on the bottom on mobile), then select **Spend** > **Reports**. +2. Check the box next to each report you want to download, or use the top checkbox to select all. +3. Click **Selected**. +4. Select **Download as PDF**. + +A status window appears while your files are prepared. When they're ready, the download starts automatically. If it doesn't, click **Download file**. You can also click **Send me the file when it's ready** to have **Concierge** send the files to you in a chat message instead. # FAQ @@ -110,7 +118,11 @@ A status window appears while your file is prepared, and the file downloads auto ## Can I export expenses or reports in bulk? - **CSV export**: Yes, select multiple or all items. -- **PDF export**: Must be downloaded one at a time. +- **PDF export**: Yes, select multiple reports and choose **Download as PDF**. Each report is downloaded as a separate PDF. + +## What happens if some reports fail to download as PDFs? + +When you download multiple reports as PDFs, a message tells you how many of the selected reports were exported. If any reports couldn't be generated, open your **Concierge** chat in the **Inbox** to see which reports failed. ## Why do I see a 404 error when clicking a receipt URL?